Concessions & Vendors Information – Dutchess County Fair
Thank you for your interest in joining us at the Dutchess County Fair! The Dutchess County Fair is the largest six-day fair in New York State and according to industry “insiders” has long been considered the best six-day county fair in the country. 175+ years old, The Dutchess County Fair boasts a tradition of excellence. Averaging 350,000 attendees over the 6 days, we draw from a one-hundred-fifty mile plus the radius of Rhinebeck.
Concessions and vendors are chosen on product/services, the application and support materials, concessions experience, booth presentation, and location availability. There is no deadline for applications. Applicants need to apply each year. Incomplete applications will not be considered. Applications will be acknowledged with a confirmation of receipt letter.
Typically, new concessions are invited to join us in mid-April on. Contracts to existing concessions are sent out in February and by mid-April we know what locations are not booked. There are very few openings and the selection process is very competitive.
Types of License Agreements – Prices may change
- Inside Sales – Concessions located in one of our 3 Commercial Exhibit buildings. Licenses are issued for selling and promoting a specified product or service. A 10×10 space is the smallest available at $650 for the week.
- Outside Sales – Concessions located in one of the outside Commercial Exhibit areas. Licenses are issued for selling and promoting a specified product or service. Outside spaces require a covering and tent rentals are available. A 15×15 space is the smallest available at $675 for the week.
- Food Concessions – Concessions pay a deposit and amenities charges to hold their location for the Fair. They pay 18% of gross sales after applicable sales tax unless located in a DCAS facility.
- Specialty Foods – Concessions located in our Specialty Foods building. Licenses are issued for selling and promoting a specified packaged food or farm product. A 10×10 space is the smallest available at $650 for the week.
- Non-profit – A limited number of non-profit vendors for the fair are selected from applications submitted. Costs for these spaces include liability insurance coverage and gate passes for staffing. All booths must be manned while the Fair is open. Non-profits can also apply for regular vendor space at regular rates. Non-profits will be notified by May 1st if they are selected for the complimentary booths. Political or religious non-profits are not eligible for the locations per the Dutchess County Agricultural Society by-laws. The Fair reserves the right to exclude any organization.
License fees are subject to change and do not include tent rentals and other extraordinary costs. Limited on-site campsites and on-site storage are available at an additional charge on a first-come-first-served basis.
Seasonal Food Concessions Information – Dutchess County Fairgrounds
Thank you for your interest in joining us at the Dutchess County Fairgrounds. The Dutchess County Fairgrounds hosts over 20 events each season in addition to the Dutchess County Fair. Our events range from antique cars to crafts, from agricultural to antiques, and the Country’s largest Sheep & Wool festival.
Seasonal Food Concessions are chosen on concession application and support materials, menu, concessions experience, booth presentation, and location availability. Typically, concessions are selected to join us in January. There are very few openings and the selection process is very competitive.
Incomplete applications will not be considered. Applications will be acknowledged with a confirmation of receipt letter.
Concessionaires’ rental fees are 20% of gross sales after applicable sales tax unless located in a DCAS facility. Vendors not participating as a food concession in the Dutchess County Fair pay a $150 non-refundable deposit for each event. The deposit will be credited toward the vendor’s percentage payment.
Some of the season shows require concessions to purchase their products from approved Fairground’s purveyors.
When booked, Seasonal Food Concessionaires must submit:
- Proof of NYS Disability
- Proof of Workmans’ Comp coverage
- Proof of Vehicle insurance
- Valid certificate from the Dutchess County Department of Health
- Food Safety Certification
- Certificate of liability insurance naming the Dutchess County Agricultural Society, Inc and the Dutchess County Fairgrounds as additional insured for at least $1,000,000.
- The application process is fully online and there is a $20.00 application fee.
- Once your payment has been verified, the application form opens.
- You will need to complete the application information and upload photos. You cannot save an incomplete application.
- You will receive a confirmation email acknowledging the application receipt once submitted.
- This application is not a license agreement and does not constitute an offer to participate.
- Application is valid Dec 1 – Nov 30 of the following year.
Note: This process for filling out the application is to make your payment first, after which will automatically take you to the Vendor Application form itself. This has to be done in one sitting. Be sure to have all of your information and photos ready. To begin, please check the following acknowledgment box:
Vendor/Concessions Contract Payment
- You will need your contract number and payment information.
- Click the “Contract Payment Only” button, enter the payment amount, click continue, enter contract ID in the “Invoice Number” field.
- Make your payment.
- You will receive a confirmation email once your online payment has been verified.
To make a payment, please click the “Contract Payment Only” button below. You will be directed to our secure payment page. Thank you.